Administrative Assistant Bilingual (Spanish/English) Required

EBAC improves the well-being of children, youth and families by reducing the impact of trauma and social inequities and is committed to building a comprehensive, place-based continuum of accessible, trauma-informed and culturally relevant services that build resiliency, aid in recovery and, where possible, prevent exposure to adverse childhood experiences.

 

Our staff seeks to reduce barriers that contribute to disparities in wellness for socio-economically disadvantaged and racially marginalized families and to create communities where all children and families have supports to reach their full potential.

 

A. FUNCTION
The Administrative Assistant performs a variety of administrative and clerical tasks to aid the program/department and its staff to perform the work necessary in a professional and timely manner.

 

B. QUALIFICATIONS and COMPETENCY FACTORS
  1. High school diploma or general education degree (GED).
  2. 1-2 years of general office experience.
  3. Intermediate computer competency with proficiency in Excel and Word for Windows
  4. Language skills that include the ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Good spelling and grammar. Ability to write routine reports and correspondence.
  5. Should be well organized and able to work independently, with minimum of supervision.
  6. Ability to drive with a valid driver’s license, auto insurance and access to a car as needed to perform errands.
  7. Ability to work successfully with a multi-disciplinary team.
  8. Experience working in school setting or health related setting encouraged.
  9. Must be able to maintain client confidentiality, with an emphasis on HIPAA compliance.
  10. Bilingual in English and Spanish is required.
C. RESPONSIBILITIES
  1. Provides a variety of clerical support; which may include, but is not limited to, preparing correspondence, maintaining spreadsheets, data entry, filing and assisting with presentations.
  2. Answers the door and phones, and serves as initial contact for visitors/clients and directs to appropriate staff, if available, or takes messages as needed.
  3. Maintains administration of Program/Department records, clinical charts, and preparation of charts for utilization review (UR), maintaining chart record spreadsheet and chart audit spreadsheet.
  4. Monitors, maintains, and organizes office supplies, program supplies and forms.
  5. Supports participants to complete necessary paperwork and to connect them with supports to enroll in MediCal/CalFresh/Gateway
  6. Acts as liaison with administrative staff, school district and parents as appropriate.
  7. Maintains clean and safe reception area and Health Center by complying with procedures, rules, and HIPAA regulations.
  8. Assists with Program Child Assault workshops, support groups, and health education as needed.
  9. Works from a trauma informed and culturally responsive perspective with sensitivity to children, families and staff.
  10. Other duties as assigned by Program Director dependent on program needs.
D. WORKING CONDITIONS and JOB SETTING
  • Work is primarily in a school and office setting.
  • Noise levels may be high at times.
  • Periodic lifting up to 25 pounds is required.
EBAC offers a uniquely generous time off package and an outstanding benefits package that includes health; chiropractic; dental; voluntary life insurance (for yourself and your family), AD&D and SDT; accident and critical illness coverage (for yourself and family); flexible spending for medical, child care and commuter benefits; 403b retirement program; legal insurance; and, agency paid life insurance and long term disability coverage.

 

We are hiring for two positions. Work days will be Monday-Friday; Ideal candidates will have a flexible schedule and be able to work mornings, afternoons and evenings. East Bay Agency for Children is an equal opportunity employer and encourages diverse candidates to apply by sending a cover letter and resume to group20@ebac.org, or by fax to 510-268-0143. Please use the job title as the subject. No phone calls please.

CWSubscribe to Child Watch

Our monthly e-newsletter sharing compelling stories and informative articles on issues concerning children and families impacted by trauma.